Grants Officer at Creative Associates International
AccraJob Description
The Grants Officer will report to the Lead Grants Manager and for 20% of his/her time s/he will report to the Monitoring, Evaluation and Learning (MEL) Director, based in Abuja, Nigeria. The Grants officer will also provide support in all monitoring, evaluation, and learning activities.
Background:
Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, democratic institutions and stabilization. Based in Washington, D.C
Creative has a field presence in more than 25 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike.
The Grants Officer will report to Lead Grants Manager based in Abuja, Nigeria.
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Primary Responsibilities:
- Review sub-grantees’ liquidation and financial reports and provide summaries to the project’s Lead Grants Manager on a monthly basis;
- Implement procedures and templates to be used for formulating, negotiating, executing, monitoring, and closing grants according to USAID regulations and the project’s Grants Manual;
- Monitor grantee to ensure compliance with USAID regulations, Grants Manual and the content of sub-agreement;
- Responsible for maintaining grant files and ensuring they stay up-to-date;
- Support project audits, grantor’s audit, or monitoring visits;.
- Responsible for entering and maintaining Trade Hub online System for the Management of Activities, Reporting and Tracking (SMART) for sub-grantees;
- Support the Lead Grants Manager in enforcing and maintaining policies for grant processes;
- Provide mentoring support to strengthen and improve sub-grantees’ management capacity for improved performance;
- Administer petty cash operations, and provide accountability and reporting in full compliance with USAID and Creative standards;.
- Assist Field office staff in cash disbursement of items paid in petty cash and submitting expense report periodically;
- Ensure quality and streamlined data entry from grantees into Creative corporate web-based MEL platform MEDAL (Monitoring and Evaluation Database for Adaptive Learning);
- Ensure that grantees submit reports within the agreed time schedule;
- Conduct project site visits to collect quantitative and qualitative data; including site visits for secondary verification of data results; and
- Perform other tasks as assigned
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Required Skills and Qualifications
- High school diploma is required, Bachelor’s Degree or professional accounting/financial qualification is preferred;
- Minimum two (2) years’ experience in grant management, including disbursements and reporting and four years of general experience.
- Demonstrated experience in financial administration, budget and cost control management is essential;
- Knowledge of USAID Rules and Regulations, previous experience working on USAID-funded projects is preferred;
- Ability to analyze data and suggest areas of improvement
- Excellent record-keeping, and documentation skills;
- Have a good computer literacy;
- Understanding of cost-share and/or leveraging preferred; and
- Good communication and interpersonal skills.
Location: Accra