Finance and Administrative Officer at Ghana Wildlife Society
AccraJob Description
Job Summary
• The Finance & Administrative Officer will have oversight responsibility over the performance of various
duties categorized by either financial or administrative support.
• Administrative responsibilities include file management, correspondence drafting, funding program support, and ensuring supplies to the office are managed and maintained.
• Administrative duties also include developing and maintaining administrative systems and performing clerical duties, such as word processing, meeting minute taking, scanning and photocopying.
Job Title: Finance and Administrative Officer
Reporting to: Executive Director
Duty Post: Accra
Key Relationships: The post-holder will work closely with GWS colleagues in Accra, the Executive Director and provide support to the GWS Office at Damongo Office in the Northern Region.
Responsible for: Performance of various duties categorized by either financial or administrative support.
Administration:
• General administrative support to the SIBCI Project.
• Maintain project and donor documentation records, including project, staff and consultants’
contracts.
• Maintain schedules and details of project financial transfers and other project related payments
required and their due dates.
• Support the Project Manager to maintain a schedule of internal and external reporting deadlines,
and ensuring that the donor reporting requirements of project related contracts are fulfilled in a
timely manner, and that all necessary information required for project reports is received from
partners in a timely manner.
• Support the preparation of contracts for consultants and liaising with consultants and partners on specific administrative requirements.
• Support Project staff in the preparation and implementation of project evaluations and audits.
• Liaise with the Project Manager to ensure that project and other programme staff comply with the prescribed administrative systems and requirements as set out by GWS.
• Support GWS on annual strategy review meetings and quarterly programmes meetings.
• Arrange translations of Project publications when necessary. File systems development and maintenance.
• Word processing, minute taking, photocopying, scanning, etc.
• Ensure effective office and kitchen supply management and inventory controls.
Financial:
• Develop and maintain spreadsheets and reports for tracking expenditure and reporting to the European Union and other donors.
• Ensure that project expenditures are adequately tracked in accordance with the agreed project budgets.
• Petty cash management and custody.
• Support the Project Manager to prepare financial reports as required by the EU and other donors or for internal monitoring.
• Prepare and monitor requests for transfers of funds to project implementing partners.
• Keep relevant programme staff informed of incoming and outgoing funds.
• ake charge of coding invoices and other project expenditures.
• Take charge of reconciling project expenditure with organisational accounts.
Personal skills:
• Working knowledge of the Tally ERP system or integrated computer systems.
• Practical knowledge of computer systems, including internet navigation and various Microsoft Office applications especially Excel.
• Be able to work under pressure and attend to any ad hoc functions as may be required.
• Be self-driven and able to work within tight deadlines.
Qualification Required & Experience
• A Bachelor’s/Masters’ degree or equivalent qualification in Business Administration or Finance.
• Relevant experience of coordinating conservation projects (at least Euros 100K).
• A strong technical background and understanding of a range of conservation issues, particularly including protected area management, sustainable agriculture in conservation landscapes, conservation financing.
• Experience working with partners, government institutions and communities.
Location: Accra
Closing Date: 22 January, 2020