Intern at University of the Free State

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: http://www.ufs.ac.za/templates/vacancies. Applications submitted through any other platform will not be considered.

• NB! Please ensure that all relevant documentation is attached to your application. INCOMPLETE OR APPLICATIONS SENT VIA EMAIL WILL NOT BE CONSIDERED.
• A detailed curriculum vitae and cover letter;
• Certified copies (not older than 6 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications);
• A certified copy (not older than 6 months) of your identity document (ID);
• Proof of registration with a Professional Body;
• A copy of your driver’s license;
• A service record of your current employer / last employer (only applicable to external applicants).

Duties and responsibilities:

• Communication:

• Assist with proving response and sending emails to all accredited addresses managed by Off-Campus Accommodation Service Providers.
• Answer the phone; deal with enquiries relating to accredited Off-Campus Accommodation addresses and take massages.
• Assist with Liaison potential Off-Campus Accommodation Service Providers, students and visitors as well as answering queries.
• Inform the Off-Campus Accommodation Service Providers on the policies, procedures, protocols and directives of the UFS applicable to them.
• Deliver (via email) correspondence and documentation to potential Off-Campus Accommodation Service Providers for accreditation.
• Assist with organizing Off-Campus Accommodation Service Providers meetings.
• Assist with any other duties which may be required by HRA.

• Administration:
• Assist the administrator in compiling inspection reports for all student addresses in each cluster
• Assist with performing administrative tasks associated with the Off-Campus Accommodation student activities.
• Assist the Off-campus Accommodation Administrator Assist with managing an organized filing system for the correspondence and documentation of UFS Students, which will include documents such as complaints and claims.
• Assist with keeping record of all students referred to accredited Off-Campus addresses
• Photocopy and scan documents.

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Inherent requirements:

• A Bachelor’s degree or a B-Tech degree on NQF level 7 in Business Administration or related discipline.

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Required competencies:

• Results Orientated:
• The ability to set high standards, establish tough goals, and to work to achieve success.
• The ability to cope with a frequently changing environment and to adapt to evolving situations.
• Strategic Thinking:
• The ability to plan work and to follow plans.
• Business Acumen:
• The ability to adhere to rules and strictly follow work regulations.
• Proficient in using MS Office and the Internet.
• Leading:
• The ability to maintain high levels of personal motivation, energy and enthusiasm.
• The ability to be cooperative with others, display a good-natured attitude, and encourage people to work together.
• Building Coalitions:
• The ability to interact with others and establish personal connections with people.

Recommendations:

• A postgraduate qualification.
• Ability to communicate/converse in any other South African languages.
• Basic knowledge of relevant building legislation.
• Basic knowledge of rezoning / consent use protocols.

The following criteria apply to the selection of candidates:

• Not currently participating in an existing learnership / internship programme.
• Willing to sign a learnership / internship agreement with the UFS.
• Candidate must be available for a period of 1 year.
• Postgraduate qualification will serve as a recommendation

Assumption of duties: