Administrator Jobs  Description

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Administrator Jobs  Description:

The administrator makes sure  the day to day office procedures run smoothly and assists the managers with general office duties. It is essential you establish  friendly company image such as you are normally the first point of contact in support of receptionist roles.

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Main Duties of an Office Administrator:

• Maintain the reception area and welcomes customers or visitors
• Answers phone calls
• Prepare drafts, formats, and prints of general documents
• Check stock lists and orders office supplies as needed
• Control staff expense requests
• Liase with directors and carries out their requests
• Maintain  calendars and takemeeting notes
• Raise purchase orders and invoicing
• Manage travel itineraries for business directors and employee events
• Schedule meeting times, booking rooms, and planning refreshments
• Reply emails and sorting mail as instructed
• Deal with expenses and billing cycles
• Keeps accurate records for employee holiday requests
• Manage posts and records of relevant data on special deliveries
• Perform clerical duties Photocopies and files appropriate documents as needed
• Attends workshops and conferences when requested
• Updating company’s website functions and social media profiles

Relevant Skills and Qualifications:

Ability to Handle Confidential Information; Strong Record Keeping Skills; Presentation Skills, Including Welcoming Guests to Events; Ability to MultitaskStrong Attention to Detail; Ability to Work Without Supervision; Excellent Time Management Skills; Exceptional Communication and Customer Service Skills; Technical Skills, Including Proficiency With Microsoft Office Programs; Strong Prioritisation and Organisation Skills.