Administrator at Mazars Careers

Job Description

An opportunity has become available at Mazars; an international professional services firm, based at Mazars House in beautiful Century City, Cape Town. We are looking for an individual to support the Partner/s and Director/s with all administrative aspects of the business. The Assistant will report the Department Head.

Duties and Responsibilities

Process Management: Accurately and timeously prepare and process all relevant documentation / information (letters, emails, tax letters, engagement letters, bank confirmation, FICA documentation, Partner CPD Points and any other ad hoc documents) Provide support to relevant team members within your department and/or other departments when required. Documents to be filed accurately Easily accessibility of information/documents Telephone Management: Answering, screening, initiating a call, message taking in a professional, courteous and accurate manner Appropriate communication style/business etiquette. Mail and email management: Accurately manage mails and emails by opening, scanning and / or action, acknowledge receipt, distribute mail, keep record and follow up where appropriate Diary Management: All meetings coordinated effectively Dates and times are confirmed timeously with relevant parties via email Meetings confirmed 24 – 48 hours ahead of scheduled time All relevant documentation for meetings emailed at least 24 hours before meeting Manage the partners diary effectively and efficiently

Minimum Requirements

3 – 5 years’ experience in office administration Diploma/Certificate or equivalent Excellent MS Office (Word, Excel, PowerPoint) Knowledge of travel and accommodation arrangements (local and international) Skilled in diary management Knowledge of office management systems Strong administrative and organizational skills

Closing Date:2022/01/03

HOW TO APPLY

Click Here to Submit your CV and Application on Company Website

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