Accounting Assistant at Women Leaders Network for Development (RFLD)
AccraJob Description
• The Accounting Assistant will support the Finance Officer in the day-to-day management of accounting and financial operations at RFLD’s Ghana regional office.
• This position offers an excellent opportunity for professional development within a recognized Pan-African organization.
Key Responsibilities
Daily Accounting Operations
• Record all financial transactions in the accounting system using designated accounting software
• Process supplier invoices and prepare payments through the accounting system
• Manage petty cash and perform daily reconciliations
• Conduct monthly bank reconciliations using accounting software tools
• File and archive financial documents according to procedures
• Ensure accurate coding of transactions by project and budget line in the system
• Generate daily, weekly, and monthly transaction reports from accounting software
Administrative Management
• Prepare payment orders and track their execution in the system
• Manage relationships with local suppliers and maintain vendor records in the software
• Monitor contracts and financial commitments
• Maintain up-to-date supplier and partner files in the accounting database
• Prepare payment documentation for approval
• Process expense reimbursements and staff advances
Reporting Support
• Collect and compile financial data for monthly reports using accounting software
• Prepare supporting documents for donor reports
• Assist in preparing project budgets using templates and software tools
• Contribute to documentation for audits
• Generate financial reports from accounting systems (balance sheets, income statements, budget vs. actual reports)
• Extract and format data for management review
Compliance and Taxation
• Prepare monthly tax declarations (VAT, PAYE) using accounting software
• Ensure compliance with fiscal and social deadlines (GRA, SSNIT)
• Maintain up-to-date compliance registers in the system
• Collect and organize supporting documents
• Assist with statutory returns and filings
• Track tax payment deadlines and ensure timely submissions
Project Support
• Track expenditures by project and budget line using project accounting modules
• Alert on budget variances identified through system reports
• Prepare fund requests for projects
• Archive project financial documentation
• Support budget monitoring and burn rate analysis
• Maintain project financial records in compliance with donor requirements
Qualification Required & Experience
Education
• University degree (Bachelor’s Degree minimum) in Accounting, Finance, Business Administration, or related field
ACCA (partial level), ICA Ghana, or professional accounting training is an asset
Experience
• Minimum 2-3 years of experience in accounting, ideally in an NGO or international organization
• MANDATORY: Minimum 2 years of hands-on experience using accounting software in a professional environment
• Experience managing multi-project transactions
• Knowledge of international donor financial procedures (asset)
• Demonstrated experience in data entry, transaction processing, and report generation using accounting software systems
Technical Skills – REQUIRED
Accounting Software Proficiency (MANDATORY):
• Must have practical working knowledge of at least one major accounting software system (QuickBooks, SAGE, Tally, Xero, Zoho Books, Wave, or similar)
Ability to perform the following tasks in accounting software:
• Record journal entries and post transactions
• Process accounts payable and receivable
• Generate financial reports (trial balance, P&L, balance sheet)
• Conduct bank reconciliations using software reconciliation tools
• Set up and maintain chart of accounts
• Process multi-currency transactions
• Generate budget vs. actual reports
• Extract and export data for analysis
• Candidates must specify which accounting software they have used and for how long in their CV
Other Technical Skills:
• Good knowledge of basic accounting principles (double-entry bookkeeping, accrual accounting)
• Practical knowledge of Ghanaian tax regulations (VAT, PAYE, corporate taxes)
• Good command of MS Office, particularly Excel (formulas, pivot tables, data sorting)
• Ability to use electronic document management systems
• Understanding of donor compliance requirements (asset)
• Willingness to learn new accounting software if required
Personal Competencies
• Sensitivity to gender issues and women’s rights
• Absolute integrity and confidentiality
• High rigor and attention to detail
• Ability to manage multiple tasks simultaneously
• Respect for deadlines and procedures
• Good team spirit and positive attitude
• Excellent organizational skills
• Good communication in English (written and spoken)
• Knowledge of French (asset)
• Willingness to learn and grow professionally
• Strong computer literacy and comfort with technology
We Offer
• Meaningful Impact: Participate in the mission of empowering millions of African women
• Competitive Salary: Attractive remuneration according to experience
• Comprehensive Social Protection: Health insurance, SSNIT, pension contributions
• Professional Growth: Continuous training, mentorship, opportunities for advancement, including training on additional accounting software and systems
• Inspiring Environment: Work with passionate human rights advocates
• Inclusive Culture: Work environment valuing diversity and equity
• Work-Life Balance: Supportive policies and reasonable working hours
• Technology Skills Development: Opportunity to enhance your accounting software expertise
Location: Accra
How To Apply For The Job
Send your application package in ENGLISH including:
1) Cover Letter (maximum 1 page) explaining your interest in RFLD and detailing your experience with accounting software (which systems, duration, specific tasks performed)
2) Updated CV (maximum 3 pages) with a dedicated section listing all accounting software you have used, including:
• Name of software
• Years of experience with each
• Specific modules/functions you have used
• Level of proficiency (basic, intermediate, advanced)
3) Copies of degrees and certificates
4) Two professional references with complete contacts (at least one should be able to verify your accounting software skills)
Send to: recruitment@rflgd.org
Email Subject: Accounting Assistant Application – Ghana – [Your Name]
Application Deadline: November 15, 2025
Interviews Scheduled: Late November – Early December 2025
Start Date: December 2025
Selection Process
• Application screening (candidates without accounting software experience will not be considered)
• Technical skills test (accounting principles, Excel, and accounting software proficiency – hands-on practical test)
• Interview with recruitment panel
• Interview with Finance Officer
• Reference checks (including verification of accounting software experience)
• Conditional job offer
Important: The technical test will include a practical accounting software assessment where candidates will be required to perform actual tasks such as recording transactions, generating reports, and performing reconciliations.
Equal Opportunity and Diversity
RFLD is committed to creating an inclusive work environment. We do not discriminate and actively encourage applications from:
• Women
• People with disabilities
• Young professionals
• People from marginalized communities
We value diversity and believe it strengthens our organization