A Guide to Effective Time Management

Based on how people in the working class have to spend time commuting to work in addition to the usual 9 am to 5 pm day jobs in Ghana and Africa as a whole. professionals are often left not much of extra time out of the daily 24hours to do other important things. Most workers want to build professional skills out of work hours, attend to family matters, etc. To be successful in achieving targets along with side one’s day job require very good time management skills. Some useful time management tips to help you become efficient at work and out of office are considered below.

Plan your daily task

Make use of the initial half-hour of your day to form a daily task list that suits your weekly arrangement. Write your list of tasks as if you’ve already achieved them. You may want to say ‘Proposal submitted to client’ rather than “Submit Proposal to client”. This little trick a sort of placebo that can offer you an additional boost of motivation.

Prioritise daily task

It is worth noting that, the mornings are the most productive time of most people, due to new energy. As the energy level declines during the day after lunchtime, the worker may become less effective. Thus it is rather advisable you ensure you use yours reasonably. Taking demanding tasks out of the way when one is supercharged in the morning gives room to focus on the less demanding task as the day goes by.  This ensures efficient use of time whiles enhancing productivity at the workplace.

Time Management for your daily tasks

Try to place realistic expected finish times on your to-do-list. Adjust when necessary when you notice your allocated times are being exceeded. Having these time limits on your work you are most likely to meet your daily target and helps you make a more realistic to-do list every other time.

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Have the can do spirit – don’t wait for inspiration

Some professions usually talk about having to be inspired by something to be able to start working. For example for artist jobs, they normally want inspiration from nature or other creations to be motivated to start painting. For writing jobs, they normally would want to overcome the writer’s bloc to get the motivation they require. Whereas professionals in such jobs have attested to that, their situation may not be applicable at the workplace because all tasks are always deadline bound.

Thus workers have to be disciplined and psychologically conditioned to achieve results. Being result oriented naturally puts you in the first gear to start working.

Take breaks when necessary

As humans, as we are we can not perpetually keep working without breaks. Thus, it is advisable to include relevant breaks in between tasks. This reduces stress on the brain and strain on the eyes. The less stress and strain, the more efficient you can be at the workplace.

Keep your inbox organised

Another challenge most professionals have to contend with is replying to every important email while achieving set targets of the day.  Thus this requires a smart approach to managing one’s inbox to keep it as organised as possible. One of the useful ways is filtering emails so relevant emails populate in the same place and then irrelevant emails may be marked as spam, so that goes directly to the spam folder. That is not to say the spam folder should not be monitored because some important emails for some reason go into spam mistakenly.

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Another helpful email management technique is to have a single repository for all your email addresses. For example, Gmail is a useful platform to achieve this.

some other quick tips to  organise and answer emails include:

1. Flag emails that can be checked later so you don’t miss them.

2. make use of filters in email client settings

Use and update your calendar

Making use of a calendar with reminders is a very useful tool for time management. It is quite useful at reminding you of the next task a few minutes before it starts.No matter how busy your schedule is, with an updated calendar and realistic reminders, you are most likely to make all your appointments.

Once you have gain mastery over the aforementioned time management tips, you are now confident to add it to your CV for your next job application and step into your next interview with all the confidence that you have effective time management skills and ready to implement it in your next job role.


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