Program Associate - IDLO

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Job Title :
Program Associate - IDLO

 

Location :
Jobs in Kenya

 

Posted on :
Thu Dec 06, 2018

 

Apply before :
Fri Dec 14, 2018

 

Job Type :
Full-time

 

Experience required :
1 year - 3 years

 

Job category :
Administration

 

 

Job Description

 

Responsibilities


o    Provide administrative support to the Program team and ensure process integrity;


o    Support the coordination of work and information flow between Offices (HQ/Field) and support functions;


o    Carry out desk research on specific topics to provide input supporting the development of new proposals.


Key results expected


o    Provide administrative support to the Program team and ensure process integrity, including:


o    Support mission preparation including preparation of Travel Request, visa, etc.;


o    Assist in the on-boarding of new Programs employees, including preparing background readings;


o    Ensure internal IDLO processes are followed; preparation and follow up of Travel and Payment Requests, Purchase Requisitions;


o    Draft meetings minutes, including of calls with external donors/partners;


o    Organize and maintain master file of program-related data and materials, program record files, technical publications, contracts, etc., available to management when requested;


o    Support the implementation of consistent templates and tools across the various programs;


o    Assist with translations related to the program.


Support the coordination of work and information flow between offices (HQ/Field) and support functions (e.g. HR, Office of the General Counsel, Finance, and Procurement) focusing on the following:


o    Support in processing contracts for Contractors/Consultants;


o    Maintain up to date files and alert the supervisor of action needed to be taken;


o    Coordinate with HR to ensure that administrative aspects of new hires are processed;


o    Provide support to program development, coordinating amongst program teams and support functions;


o    Coordinate the transmission of draft and narrative reports between offices/units;


o    Initiate the process of obtaining signatures and approvals of documents, drafting and circulating routing slips;


o    Assist in the organization of institutional and program events/courses/external visits/presentations, and coordinate with other IDLO interested departments about these.


Carry out desk research on specific topics to provide input supporting the development of new proposals, including:


o    Concept notes, briefing notes, summary status reports, and donor narrative reports;


o    Provide input into IDLO publications, communications materials, web content, etc.


Terms and Conditions


IDLO shall offer the selected candidate an affiliate contract initially for one year, with possibility of extension, subject to performance and availability of funding. IDLO offers a competitive remuneration and benefits for nationally-recruited employees including a comprehensive leave package as well as medical insurance.


Ideal Candidate Profile


Education and Experience


o    University degree in Development, Law, Business or other similar field.


o    1-3 years of relevant experience providing process support to projects/programs.


o    Experience working in an international context is highly desired.


Languages


o    Excellent written and communication skills in English and Swahili are required.


Knowledge, Skills and Abilities


o    Familiarity with standard program and data management tools;


o    Good knowledge of Microsoft Word, Excel and PowerPoint. Proficient use of other ICT and internet software;


o    Excellent written and verbal communication skills;


o    Works well with others and actively participates. Shares information, contributes, encourages and motivates others to become involved in team activities. Provides constructive feedback and willingly helps others. Contributes to a fair environment that fosters collaboration and cooperation. Works effectively across and within IDLO organizational boundaries;


o    Proven ability to see through tasks set and delivers results. The ability to work under pressure with tight deadlines, flexibility and an entrepreneurial spirit;


o    Ability and willingness to travel to field locations, if necessary;


o    Keen sense of ethics, integrity, and commitment to IDLO’s mandate. Self-motivated and dynamic with a willingness and ability to use initiative to assist the organization to achieve its objectives.


Compensation and Benefits


The selected candidates will be offered an affiliate contract for 12 months. The monthly basic salary level for this affiliate professional position is in the range of KES 162,000 commensurate with qualifications and experience, plus additional benefits in accordance with IDLO Employee Regulations and Rules.


How to Apply


IDLO is Equal Opportunity Employer and values diversity in all areas of its operations. We welcome and encourage diverse applications.


All interested applicants are encouraged to apply via our website: www.idlo.int/jobs and submit the completed IDLO Personal History Form (PHF), resume and cover letter.


Disclaimer and Closing Date


The above statements are intended to describe the general nature and level of the work being performed by the employee assigned to this work. This is not an exhaustive list of all duties and responsibilities.


IDLO reserves the right to amend and change responsibilities or even to cancel the recruitment to meet business and organizational needs as necessary.


Application deadline is 14 December 2018 (23:59 hrs Rome time) and kindly note that only short-listed applicants will be contacted.


 

Apply before Fri Dec 14, 2018

 

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